J ago gig-t FLORIDA DEPARTMENT STATE RICK SCOTT KEN DETZNER Governor Secretary of State May 30 2018 Brian Newby Executive Director U S Election Assistance Commission 1335 East-West Highway Suite 4300 Silver Spring MD 20910 Dear Mr Newby The State of Florida is committed to ensuring that all elections are supervised and securely executed with integrity to eliminate the threat of fraud and injustice With that mission in mind this week Governor Rick Scott directed the Florida Department of State DOS to take several actions to increase the security and integrity of Florida s elections Governor Scott has made it clear that fraud is unacceptable and the integrity of our elections is paramount On May 3 he directed the Department to hire ve cybersecurity specialists in advance of the 2018 elections to serve as a resource to all of our election of cials Following this action on May 23 Governor Scott directed DOS to draw down $19 million in federal mding to further enhance cybersecurity in Florida s elections These directions made by Governor Scott follow signi cant recent action taken by the State of Florida to enhance voting security which include 0' Working diligently with locally-elected Supervisors of Elections to help Florida counties modernize their voting systems More than two-thirds of Florida counties have completed a voting equipment modernization and the majority of the remaining counties are in the process of completing a modernization or upgrade 0 Upgrading to state of-the art hardware software and rewalls prior to the 2016 election to safeguard voter information in the Florida Voter Registration System F VRS and prevent any possible hacking attempts from being successful 0 Enhancing the security of the Florida Election Watch website to ensure there is no disruption in election night reporting of results as well as strengthening protections of Florida s online voter registration website 0 Securing $1 9 million during the 2018 Florida Legislative Session to provide grants to Supervisors of Elections for the purchase of a Network Monitoring Security solution R A Gray Building 0 500 South Bronough Street - Tallahassee Florida 32399 850 245 6500 0 850 245 6125 Fax DOS MyFlorida com called ALBERT that is offered through the Multi-State Information Sharing and Analysis Center MS-ISAC The purpose of this letter is to certify that the State of Florida will use the funds provided under the Notice of Grant Award Agreement number FL18101001 for activities consistent with the laws described in Section 906 of HAVA and will not Use the funds in a manner that is inconsistent with the requirements of Title of HAVA We rrther certify that we have reviewed and accept the terms of the award as speci ed in the Notice of Grant Award Our UEI number formerly DUNS is 360719454 and the signed Certi cation Regarding Lobbying is enclosed Today at Governor Scott s direction we are requesting $19 187 003 to further enhance elections security and integrity in our state We will develop the program narrative as follows The Department will work in partnership with local Supervisors of Elections to deploy the funds as rapidly as possible on the following 0 Federal Elections Activities 0 Strengthen the implementation of cybersecurity for election systems 0 Enhance election technology 0 Facilitate cybersecurity training for the state chief election of cial's of ce and local election of cials 0 Implement established cybersecurity best practices for election systems 0 Continue election administration activities including but not limited to voter education poll worker training and standardizing elections results reporting 0 Voting Systems Assistance 0 Upgrade election-related computer systems to address cyber vulnerabilities Statewide Assistance 0 All other election costs deemed necessary by the Department of State If you have any questions about this request please contact Maria Matthews at 850-245-6200 or Kenneth Det er Secretary of State of Florida Cc Mark Abbott Director of Payments and Grants The Florida Department of State s Division of Elections Department provides administrative support to the Secretary of State Florida s Chief Elections Of cer to ensure that Florida has fair and accurate elections The Division ensures compliance with the election laws provides statewide coordination of election administration and promotes public participation in the electoral process The Division also assists county Supervisors of Elections in their duties including providing technical support The US Election Assistance Commission noti ed the Department of $19 187 003 in additional Help America Vote Act funds made available to improve the administration of elections for Federal of ce including the enhancement of technology and election security improvements The Department submits the following proposal for the use of funds 0 Federal Election Activities 0 Strengthen the implementation of cybersecurity for election systems 0 Enhance election technology 0 Facilitate cybersecurity training for the state Chief Elections Of cial's of ce and local election of cials 0 Implement established cybersecurity best practices for election systems 0 Continue election administration activities including but not limited to voter education poll worker training and standardizing elections results reporting 3 Voting Systems Assistance 0 Upgrade election-related computer systems to address cyber vulnerabilities Statewide Assistance 0 All other election costs deemed necessary by the Department of State County Supervisors of Elections will receive funds only after providing the Department of State with a detailed description of the programs that will be implemented Before a county Supervisor of Elections receives funds for any software or hardware technology including but not limited to any emerging technology that enhances or facilitates the delivery of absentee ballots the casting and counting of valid votes voting System audits or recount processes and the certi cation of accurate and complete of cial election results the software or technology must rst be certi ed or approved whichever is applicable by the Department of State Additionally before the Supervisor can receive funds for emerging or enhancing technology the county Supervisor of Elections and the chairperson of the county governing body must certify that the county has purchased and made available suf cient equipment for casting and counting ballots to meet the needs of the county electors including reducing the wait time at the polls during the early voting period and on election day for the next regularly scheduled general election Supervisors of Elections shall report to the Department of State any unspent funds remaining on June 30 of each scal year To US Election Assistance Commission Certification Regarding Lobbying Certification for Contracts Grants Loans and Cooperative Agreements The undersigned certi es to the best of his or her knowledge and belief that 1 N0 Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for in uencing or attempting to in uence an of cer or employee of an agency a Member of Congress an of cer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract the making of any Federal grant the making of any Federal loan the entering into of any cooperative agreement and the extension continuation renewal amendment or modi cation of any Federal contract grant loan or cooperative agreement 2 If any funds other than Federal appropriated funds have been paid or will be paid to any person for in uencing or attempting to in uence an of cer or employee of any agency a Member of Congress an of cer or employee of Congress or an employee of a Member of Congress in connection with this Federal contract grant loan or cooperative agreement the undersigned shall complete and submit Standard Disclosure of Lobbying Activities in accordance with its instructions 3 The undersigned shall require that the language of this certi cation be included in the award documents for all subawards at all tiers including subcontracts subgrants and contracts under grants loans and cooperative agreements and that all subrecipients shall certify and disclose accordingly This certi cation is a material representation of fact upon which reliance was placed when this transaction was made or entered into Submission of this certi cation is a prerequisite for making or entering into this transaction imposed by Section 1352 Title 31 U S Code Any person who fails to le the required certi cation shall be subject to a civi penalty of not less than 0 000 and not more than $100 000 for each such failure 1 9 c iznor git vm 0% 30 12 613 DAT ii Recipient integrity and performance matters If the total Federal share of the Federal award may include more than $500 000 over the period of performance the Federal awarding agency must include the term and condition available in Appendix Term and Condition for Recipient Integrity and Performance Matters See also 2 C F R 200 113 Mandatory disclosures