2018 HAVA Election Security Grant State of Hawaii Program Narrative The State of Hawaii has been awarded $3 134 080 under the 2018 HAVA Election Security Fund Hawaii is responsible to provide a 5% match totaling $156 704 States may use these funds to improve the administration of elections for Federal office including to enhance election technology and make election security improvements The State of Hawaii Office of Elections will be requesting and expending the funds Monies will be utilized to accomplish the following 1 enhancing the election cybersecurity infrastructure and 2 updating equipment related to the statewide voter registration system and the voting vote counting system Cyber Security Hawaii administers the Statewide Voter Registration System This system allows Hawaii residents to register to vote update their information request an absentee ballot and view a sample of their ballot online This system operates on a cloud environment that is managed by the state Initially we are earmarking $410 000 for the 2018 Elections increasing to $510 000 annually over the remaining four years of the funding period for a total of $2 450 000 to improve software and hardware to augment staffing and provide staff training This five-year period will ensure enhanced security for the 2018 2020 and 2022 Elections Currently the state does not have the ideal amount of dedicated staff monitoring the elections environment The state will hire contractors with senior security expertise who are familiar with software solutions to setup and optimize the environment The specialized personnel will assess vulnerabilities and monitor the environment $200 000 will be budgeted in Fiscal Year 2018 and $250 00 annually thereafter to retain these services An additional $200 000 will be budgeted for Fiscal Year 2018 and then $250 000 annually for Fiscal Years 2019 through 2022 for software and hardware upgrades including recurring licenses Finally we will set aside $10 000 annually for a total of $50 000 to provide training to staff Equipment Voter Registration The state will purchase new computer terminals and associated equipment that are used to access the Statewide Voter Registration System for elections offices statewide By upgrading the equipment we can ensure that all security features are updated and standardized across all access points to the system The equipment will be purchased for the 2018 Elections The estimated cost is $75 000 In addition $2 000 will be used for travel expenses related to installing the equipment Voting Vote Counting System Hawaii is currently in a voting vote counting system contract that will expire after the 2020 Elections The state will procure a new multi-year contract that will begin with the 2022 Elections The state will earmark the remaining $607 080 that has not been allocated to cybersecurity and voter registration toward the cost of the new contract This amount is expected to cover a portion but not the entire cost of the new contract These monies will be expended in Fiscal Year 2022 State Match Hawaii is required to provide a 5% match of $156 704 This requirement will be met by making in-kind matches utilizing state funds Maintenance costs related to the Statewide Voter Registration System will be used to meet the match Timeline The state intends to draw down the entire amount of $3 134 080 upon submittal of this narrative to the Election Assistance Commission However the monies will be expended over the course of the five-year budget period of this fund The expenses and timeline are summarized in the table on page three Conclusion Elections in Hawaii are secure However with the continued threat to the security of elections nationwide the State will utilize these funds to further enhance the security of our environments to protect the integrity of the elections State of Hawaii 2018 HAVA Election Security Grant Budget Timeline Fiscal Year Expense Amount Cyber Security Software and hardware $200 000 2017-2018 2017-2018 Staffing augmentation 2017-2018 Training 2018-2019 Software and hardware $250 000 2018-2019 Staffing augmentation $250 000 2018-2019 Training 2019-2020 Software and hardware $250 000 2019-2020 Staffing augmentation $250 000 2019-2020 Training 2020-2021 Software and hardware $250 000 2020-2021 Staffing augmentation $250 000 2020-2021 Training 2021-2022 Software and hardware $250 000 2021-2022 Staffing augmentation $250 000 2021-2022 Training Sub-Total 2017-2018 2017-2018 $200 000 $10 000 $10 000 $10 000 $10 000 $10 000 $2 450 000 Equipment - Voter Registration Travel for Installation of Equipment Computer Equipment Sub-Total $2 000 $75 000 $77 000 Equipment – Voting Vote Counting System 2021-2022 Sub-Total Total Voting Vote Counting System $607 080 $607 080 $3 134 080 2018 HAVA ELECTION SECURITY GRANT Budget Information Name of Organization CFDA # 90 404 Non-Construction Program State of Hawaii Office of Elections Budget Period Start 3 23 2018 Budget Period End SECTION A - BUDGET SUMMARY Consolidated Budget for total project term-up to 5 years as defined by grantee FEDERAL NON-FEDERAL FUNDS Match 3 22 2023 PROGRAM CATEGORIES a Voting Equipment BUDGET CATEGORIES c Voter Registration Systems b Election Auditing d Cyber Security e Communications f Other ______________ g Other ______________ 1 PERSONNEL including fringe 2 EQUIPMENT $ $ 607 080 00 $ 75 000 00 $ 1 200 000 00 $ 3 SUBGRANTS- to local voting jurisdictions $ 4 TRAINING $ 5 All OTHER COSTS 6 TOTAL DIRECT COSTS 1-6 $ $ 607 080 00 $ - $ - 607 080 00 $ - 7 INDIRECT COSTS if applied 8 Total Federal Budget $ $ $ 607 080 00 $ 13 Percentage By Category 19% Proposed State Match 5 0% $ 0% A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity If yes please provide the following information B Period Covered by the Indirect Cost Rate Agreement mm dd yyyy-mm dd yyy C Approving Federal agency D If other than Federal agency please specify E The Indirect Cost Rate is 50 000 00 2 000 00 77 000 00 $ 1 250 000 00 $ - $ 1 200 000 00 $ 1 200 000 00 $ - 77 000 00 $ $ 156 704 00 $ 233 704 00 $ 2% No 1 250 000 00 $ 1 250 000 00 $ 40% - $ - $ 0% 1 200 000 00 $ 1 200 000 00 $ 38% - 0% % Fed Total - 1 882 080 00 - 0% 60% 0% $ 50 000 00 2% $ 1 202 000 00 38% $ 3 134 080 00 $ 11 Non-Federal Match 12 Total Program Budget TOTALS - $ 3 134 080 00 $ 156 704 00 $ 3 290 784 00 0%