DELBERT HOSEMANN Secretary of State June 29 2018 Brian Newby Executive Director U S Election Assistance Commission 1335 East-West Highway Suite 4300 Silver Spring Maryland 20910 Re Mississippi HAVA Narrative Statement Dear Mr Newby The Omnibus Appropriations Act of 2018 appropriated Four Million Four Hundred Eighty-Three Thousand Five Hundred Forty-One and No 100 Dollars in additional grant monies made available through the Help America Vote Act to the State of Mississippi The State is required to match ve percent of the federal grant allocation either in cash or in kind By virtue of a speci c appropriation by the Mississippi Legislature to the Mississippi Secretary of State s Of ce during the 2018 Regular Session the ve percent match in the amount of Two Hundred Thousand Twenty-Four One Hundred Seventeen and No 100 Dollars will be available on July 1 2018 and will be immediately deposited into the State s interest-bearing HAVA account The State of Mississippi requested its entire grant award in a single disbursement and all funds were received by MSOS on June 27 2018 The entire amount has been deposited into the State s interest bearing HAVA account The funds will be available to our counties as soon as possible and we intend to exhaust the full amount within the ve 5 year period ending March 22 2023 Pursuant to Section 23-15-211 1 Miss Code Ann the Secretary of State is the State s Chief Elections Of cer for purposes of the National Voter Registration Act of 1993 In this capacity the Secretary is responsible for the coordination among the various State agencies for the provision of voter registration services In addition MSOS conducts all training of local election of cials and is charged under Mississippi law to certify said of cials to conduct all primary general and special elections The MSOS Elections Division assists the Secretary with his statutory duties The Division composed of eight 8 full time permanent employees including two 2 attorneys and two 2 additional staff members dedicated to Elections IT 401 Mississippi Street telephone 601 359 1350 Post Office Box 136 facsimile 601 359 1499 Jackson Mississippi 39205 Mississippi HAVA Narrative Statement June 29 2018 Page 2 Under Mississippi law elections are wholly conducted by local election of cials including ve 5 county-elected commissioners who serve four 4 year terms and between three 3 and seven 7 municipal commissioners who are appointed by the municipal governing authority for a term of four 4 years which run contemporaneous with the terms of the other municipal of cers There are eighty-two 82 counties and two hundred and ninety-nine 299 incorporated municipalities consisting of towns villages and cities in the State of Mississippi Voting Registration Systems and Cyber Vulnerabilities The MSOS maintains industry IT security protocols as part of its service level for the Statewide Elections Management System which is Mississippi s centralized voter roll implemented in 2004 in compliance with HAVA Many of these standards were included in the original design and implementation of the system Others have been added as enhanced security features within the preceding twenty-four 24 months including deploying regular systems updates mandatory user password changes user account creation veri cation mandatory execution of the State s Acceptable Use Policy by each authorized user as a prerequisite to access system administration control by MSOS Elections IT staff geo-blocking antivirus protection Intrusion Protection Systems IPS specialized network con gurations and compulsory third party security audits The MSOS implemented Oracle to ensure the protection of personal information contained in voter registration data and installed an iSensor which provides 24 7 1P traf c monitoring as well as threat mitigation The MSOS has also worked in tandem with the Department of Homeland Security the Mississippi National Guard and the Mississippi branch of the FBI to facilitate the Secretary s dedication to protect and secure the State s voting systems Though all of the development and improvements described above represent permissible HAVA expenditures all were nanced by the MSOS elections budget The continuation of development maintenance of security protocols and further enhancements to SEMS will continue to be nanced by the MSOS elections budget without the need to utilize HAVA funds Mississippi HAVA Narrative Statement June 29 2018 Page 3 Two-Factor Authentication Development currently is underway and near completion for the implementation of two- factor authentication required of all authorized users to access SEMS This enhanced feature will be in production by the end of July 2018 and its development will be invoiced to the State no later than September 2018 This invoice in the approximate amount of Forty Thousand and No 100 Dollars for the development hours dedicated to the implementation and installation of the two-factor authentication requirement will be paid from the State s HAVA funds SEMS Refresh Proiect II In 2013 the State expended approximately One Million One Hundred Thousand and No 100 Dollars paid from the MSOS general funds to update all of the hardware and software of SEMS The useful life of the hardware and software purchased for this rst refresh project was ve 5 years The MSOS will again be undertaking its second major infrastructure refresh for SEMS to begin later this year with nal installation completed during the beginning months of 2019 Identical to the 2013 refresh project this task will encompass all network hardware and software Citrix and database servers operating systems storage networks intrusion detection virus protection Windows upgrade and Oracle database upgrades Costs will also include support resources for planning implementation and testing to validate effective operation of all SEMS components and functionality As of this week the MSOS has accepted the lowest and best bid from a third-party vendor for the purchase of all hardware and certain installation services for the refresh project The cost of the infrastructure hardware and these limited services is approximately Seven Hundred and Twenty Five Thousand and No 100 Dollars which will be paid solely from the Secretary of State s general funds The remaining costs needed for the purchase of software Oracle database upgrades and additional installation services estimated to be approximately Four Hundred and Twenty Five Thousand and No 100 Dollars will be paid from the State s HAVA funds Post-Election Auditing Within the preceding four 4 months the MSOS has developed a post election audit pilot project Immediately following the June 5 2018 Primary Elections the election of cials in each county were asked to ready all election materials from the June 5 2018 Primary Elections from one 1 precinct within the county to be received by the MSOS for its conduct of a post election audit The materials will be received within the Chain of Custody and Post-Election Mississippi HAVA Narrative Statement June 29 2018 Page 4 Audit Report Form and will remain sealed and secured within the Election of the MSOS during the post-election audit process until return to each respective county The precinct documentation and ballots will be audited by Elections Division staff All election materials along with ndings and results of these audits will be returned to the county Any errors discovered will be discussed with county election of cials in order to provide direction prior to the upcoming 2018 November General Election As a result of this pilot project the MSOS will create a process document for utilization in all counties by which the individual county election officials may thereafter conduct randomized post-election audits MSOS may also continue to randomly select counties for post-election audits following each State election cycle The only cost which may be incurred as a result of the pilot post- election audit project is travel expenses These expenses which will not exceed Five Thousand and No 100 Dollars may be paid from the State s HAVA funds Permissible County Expenditures Referencing the decentralized system of conducting elections in the State of Mississippi as described above the MSOS intends to allocate approximately Four Million Two Hundred Fifty Thousand and No 100 Dollars of its HAVA funds to the eight-two 82 counties based upon voting age population for each to use toward permissible HAVA expenditures This proposed allocation based upon voting age population is attached hereto as Exhibit This allocation will be available to each county based upon completion of the application process set forth below until December 31 2020 Beginning on January 1 2021 all remaining HAVA funds will be made available to the counties again based upon completion of the application process described below on a rst-come rst-serve basis Direct payment of the allocated funds will not be made to the individual counties Through an application process each county will submit an application for approval to the MSOS describing the county s intended use of the allocated HAVA funds Upon a determination the intended expenditures are permitted by HAVA the MSOS will approve the application It will then be the responsibility of the county to make the HAVA-related expenditures and thereafter seek reimbursement from the MSOS from the HAVA monies by providing proof of payment by the county for the previously approved HAVA related expenditures The HAVA related expenditures for which our counties may be reimbursed from the State s HAVA funds include but may not necessarily be limited to the purchase of new voting machines or voting equipment the enhancement of election technology election official s training for post-election procedures improvements in election security the performance of cybersecurity audits enhancement of the county s own network and election-related technology and improvements to county-owned polling places to ensure compliance with the Americans with Disabilities Act and Section 23-15-281 Miss Code Ann as amended Mississippi HAVA Narrative Statement June 29 2018 Page 5 As prerequisites to the submission of an application and reimbursement of HAVA funds the MSOS will require each county s participation and cooperation in the post-election audit project conducted by the State this year and will also require county election of cials to inspect and complete an updated ADA Accessibility Survey for each county polling place Sincerely m2 Kimberly P Turner Assistant Secretary of State Elections Division Enclosures EXHIBIT Name State County X4 25m Voting Voting Age Age Population Population Adams 2 267 438 24661 0 010876 46223 64537 Alcorn 2 267 438 28565 0 012598 53541 15526 Amite 2 267 438 9848 0 004343 18458 71861 Attala 2 267 438 14154 0 006242 26529 72209 Benton 2 267 438 6458 0 002848 12104 63087 Bolivar 2 267 438 24642 0 010868 46188 03248 Calhoun 2 267 438 11090 0 004891 20786 67642 Carroll 2 267 438 8231 0 00363 15427 87498 Chickasaw 2 267 438 12960 0 005716 24291 73367 Choctaw 2 267 438 6368 0 002808 11935 93827 Claiborne 2 267 438 7129 0 003144 13362 32788 Clarke 2 267 438 12322 0 005434 23095 8906 Clay 2 267 438 15272 0 006735 28625 25899 Coahoma 2 267 438 17325 0 007641 32473 32452 Copiah 2 267 438 21760 0 009597 40786 12072 Covington 2 267 438 14728 0 006495 27605 60597 DeSoto 2 267 438 129685 0 057195 243076 6574 Forrest 2 267 438 58558 0 025826 109758 8997 Franklin 2 267 438 5902 0 002603 11062 4855 George 2 267 438 17448 0 007695 32703 87107 Greene 2 267 438 10667 0 004704 19993 82122 Grenada 2 267 438 16250 0 007167 30458 38519 Hancock 2 267 438 36609 0 016146 68618 52452 Harrison 2 267 438 153817 0 067837 288308 7652 Hinds 2 267 438 181708 0 080138 340586 6004 Holmes 2 267 438 13216 0 005829 24771 57038 Humphreys 2 267 438 6179 0 002725 11581 68382 lssaquena 2 267 438 1122 0 000495 2103 03435 Itawamba 2 267 438 18364 0 008099 34420 78681 Jackson 2 267 438 107416 0 047373 201336 4864 Jasper 2 267 438 12758 0 005627 23913 11251 Jefferson 2 267 438 5635 0 002485 10562 0308 Jefferson Davis 2 267 438 9080 0 004005 17019 20846 Iones 2 267 438 50578 0 022306 94801 48961 Kemper 2 267 438 7925 0 003495 14854 32016 Lafayette 2 267 438 44071 0 019436 82605 015 Lamar 2 267 438 45574 0 020099 85422 18133 Lauderdale 2 267 438 59171 0 026096 110907 8837 Lawrence 2 267 438 9611 0 004239 18014 49477 Leake 2 267 438 16644 0 00734 31196 88388 Lee 2 267 438 63629 0 028062 119263 7902 Le ore 2 267 438 21688 0 009565 40651 16665 Lincoln 2 267 438 26134 0 011526 48984 58084 Lowndes 2 267 438 45554 0 020091 85384 69409 Madison 2 267 438 78632 0 034679 147384 8458 Marion 2 267 438 19292 0 008508 36160 1949 Marshall 2 267 438 27998 0 012348 52478 39191 Monroe 2 267 438 27537 0 012145 51614 31095 Montgomery 2 267 438 7868 0 00347 14747 48152 Neshoba 2 267 438 21033 0 009276 39423 45943 Newton 2 267 438 16127 0 007112 30227 83864 Noxubee 2 267 438 8258 0 003642 15478 48276 Oktibbeha 2 267 438 40955 0 018062 76764 50249 Panola 2 267 438 25479 0 011237 47756 87362 Pearl River 2 267 438 42646 0 018808 79934 04891 Perry 2 267 438 9390 0 004141 17600 26073 Pike 2 267 438 29128 0 012846 54596 42116 Pontotoc 2 267 438 23147 0 010208 43385 86105 Prentiss 2 267 438 19533 0 008615 36611 91618 Quitman 2 267 438 5559 0 002452 10419 57928 Rankin 2 267 438 114257 0 05039 214158 998 Scott 2 267 438 20695 0 009127 38789 92502 Sharkey 2 267 438 3414 0 001506 6399 072433 Simpson 2 267 438 20329 0 008966 38103 90846 Smith 2 267 438 12149 0 005358 22771 62595 Stone 2 267 438 14036 0 00619 26308 54736 Sun ower 2 267 438 20277 0 008943 38006 44163 Tallahatchie 2 267 438 11505 0 005074 21564 53672 Tate 2 267 438 21593 0 009523 40473 10224 Tippah 2 267 438 16731 0 007379 31359 95339 Tishomingo 2 267 438 15198 0 006703 28486 55619 Tunica 2 267 438 7205 0 003178 13504 7794 Union 2 267 438 21205 0 009352 39745 84972 Walthall 2 267 438 11140 0 004913 20880 39452 Warren 2 267 438 35676 0 015734 66869 74462 Washington 2 267 438 34818 0 015356 65261 54188 Wayne 2 267 438 15449 0 006813 28957 0211 Webster 2 267 438 7479 0 003298 14018 35464 Wilkinson 2 267 438 7085 0 003125 13279 85594 Winston 2 267 438 13847 0 006107 25954 29291 Yalobusha 2 267 438 9605 0 004236 18003 2486 Yazoo 2 267 438 20657 0 00911 38718 69925 2018 HAVA ELECTION SECURITY GRANT Budget Information Name of Organization State of Mississippi - Secretary of State's Office Budget Period Start Budget Period End 3 23 2018 Consolidated Budget for total project term-- up to 5 years as defined by grantee SECTION A - BUDGET SUMMARY FEDERAL NON-FEDERAL FUNDS Match 3 22 2021 PROGRAM CATEGORIES BUDGET CATEGORIES a Voting Equipment b Election Auditing c Voter Registration Systems d Cyber Security e Communications f Polling Place Improvements g Other TOTALS 1 PERSONNEL including fringe $ 2 EQUIPMENT 3 SUBGRANTS- to local voting jurisdictions $ 2 025 883 00 $ 5 000 00 $ 52 508 00 $ 425 000 00 $ 275 000 00 $ 200 150 00 $ $ 1 500 000 00 $ 4 TRAINING $ 5 All OTHER COSTS 6 TOTAL DIRECT COSTS 1-6 $ $ 2 025 883 00 $ 57 508 00 $ 425 000 00 $ 475 150 00 $ 1 500 000 00 2 025 883 00 $ 57 508 00 $ 425 000 00 $ 475 150 00 $ 1 500 000 00 $ 57 508 00 $ 425 000 00 $ 475 150 00 $ 1 500 000 00 $ $ $ 11 Non-Federal Match $ 224 117 00 12 Total Program Budget $ 2 250 000 00 13 Percentage By Category 47% Proposed State Match 5 0% 12% 9% 10% $ - 32% $ $ - 705 000 00 15% 3 778 541 00 85% 4 483 541 00 7 INDIRECT COSTS if applied 8 Total Federal Budget % Program Budget 4 483 541 00 $ 224 117 00 $ 4 707 658 00 County Adams Alcorn Amite Attala Benton Bolivar Calhoun Carroll Chickasaw Choctaw Claiborne Clarke Clay Coahoma Copiah Covington DeSoto Forrest Franklin George Greene Grenada Hancock Harrison Hinds Holmes Humphreys Issaquena Itawamba Jackson Jasper Jefferson Jefferson Davis Jones Kemper Lafayette Lamar Lauderdale Lawrence Leake Lee Leflore 2016 State 2016 County Voting Voting Age Population Age Population 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 24661 28565 9848 14154 6458 24642 11090 8231 12960 6368 7129 12322 15272 17325 21760 14728 129685 58558 5902 17448 10667 16250 36609 153817 181708 13216 6179 1122 18364 107416 12758 5635 9080 50578 7925 44071 45574 59171 9611 16644 63629 21688 % 0 0108762 0 0125979 0 0043432 0 0062423 0 0028481 0 0108678 0 004891 0 0036301 0 0057157 0 0028085 0 0031441 0 0054343 0 0067354 0 0076408 0 0095967 0 0064954 0 0571945 0 0258256 0 0026029 0 007695 0 0047044 0 0071667 0 0161455 0 0678374 0 080138 0 0058286 0 0027251 0 0004948 0 008099 0 0473733 0 0056266 0 0024852 0 0040045 0 0223062 0 0034951 0 0194365 0 0200993 0 026096 0 0042387 0 0073404 0 0280621 0 009565 x4m 43504 6074 50391 67554 17372 91163 24969 1502 11392 59376 43471 0894 19563 93074 14520 35293 22862 80816 11233 82425 12576 30859 21737 3088 26941 42023 30563 12896 38386 93715 25981 7468 228778 0305 103302 4938 10411 75106 30780 11394 18817 71409 28666 71547 64582 14072 271349 4261 320552 0945 23314 41918 10900 4083 1979 326447 32396 03464 189493 1636 22506 45883 9940 734873 16018 07855 89224 9314 13980 53662 77745 89647 80397 34714 104383 8905 16954 81861 29361 77307 112248 2732 38259 92155 Lincoln Lowndes Madison Marion Marshall Monroe Montgomery Neshoba Newton Noxubee Oktibbeha Panola Pearl River Perry Pike Pontotoc Prentiss Quitman Rankin Scott Sharkey Simpson Smith Stone Sunflower Tallahatchie Tate Tippah Tishomingo Tunica Union Walthall Warren Washington Wayne Webster Wilkinson Winston Yalobusha Yazoo 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 2 267 438 26134 45554 78632 19292 27998 27537 7868 21033 16127 8258 40955 25479 42646 9390 29128 23147 19533 5559 114257 20695 3414 20329 12149 14036 20277 11505 21593 16731 15198 7205 21205 11140 35676 34818 15449 7479 7085 13847 9605 20657 2 267 438 0 0115258 0 0200905 0 0346788 0 0085083 0 0123479 0 0121445 0 00347 0 0092761 0 0071124 0 003642 0 0180622 0 0112369 0 018808 0 0041412 0 0128462 0 0102084 0 0086146 0 0024517 0 0503904 0 009127 0 0015057 0 0089656 0 005358 0 0061902 0 0089427 0 005074 0 0095231 0 0073788 0 0067027 0 0031776 0 009352 0 004913 0 0157341 0 0153557 0 0068134 0 0032984 0 0031247 0 0061069 0 0042361 0 0091103 46103 1349 80362 06503 138715 149 34033 12461 49391 42768 48578 17502 13879 98261 37104 4324 28449 73049 14567 98378 72248 94352 44947 64576 75232 04604 16564 95128 51384 86697 40833 75157 34458 27405 9806 66285 201561 4098 36508 16472 6022 656408 35862 50208 21432 11854 24760 98575 35770 76859 20296 03456 38092 33152 29515 25025 26810 87642 12710 38061 37407 85856 19652 13602 62936 23023 61422 62765 27253 66691 13193 74554 12498 68795 24427 56979 16944 23398 36441 12871