OF KW JERSEY 0F Dmsiox or Eurnoxs PHILIP D Muu'm v 0 Box 304 VVAY aouemor 'l'urxros NI msawmu Secretary Of State SHEILA Y OLIVER Lt Governor July 2 2018 2018 HAVA Election Securig Grant Program Narrative-State of New Jersey 011 March 23 2018 the Consolidated Appropriations Act of 2018 was signed into law and included $380 million in grants to be allocated to the states The purpose of these funds is to improve the administration of elections for Federal of ce including enhancing election technology and improving election security These funds will be distributed by the United States Election Assistance Commission EAC under Title I Section 101 of the Help America Vote Act HAVA of 2002 On April 17 2018 the New Jersey Secretary of State received an award packet and Notice of Grant Award for the 2018 HAVA Election Security Grants The packet included noti cation that New Jersey was eligible to receive $9 757 450 and would be required to contribute a State Match of $487 873 In addition to the State Match the State is required to submit a program narrative and budget The Secretary of State in consultation with county election of cials and State of cials developed this program narrative and budget The programs developed in this narrative will run through 3 22 23 and be divided into the following budget categories Cybersecurity Physical Security Training Communication Voter Registration System Voting Equipment Election Auditing ADA Compliance Qbersecurigy The State has been working diligently to secure its election related systems and this funding will allow that work to develop even further The Department of State DOS will fund an employee at the New Jersey Of ce of Homeland Security and Preparedness NJOHSP or Division of Military and Veterans Affairs DMAVA who will be solely dedicated to elections This individual will also be the liaison to the IT directors at each county to assist them in securing their election systems Since New Jersey is a Top Down model for its voter registration system it is important to assist counties in securing the systems that connect to the Statewide Voter Registration System SVRS DOS will develop a program to help counties conduct a risk and vulnerability assessment on their current systems This assessment will result in the counties receiving a gap analysis as well as a remediation plan DOS will offer a sub-grant to the counties to help them implement the remediation plan Physical Security To help ensure the security of the State s election equipment DOS will offer a physical vulnerability assessment program for county election of cials in partnership with NJOSHP and the US Department of Homeland Security DHS The goal of the vulnerability assessment will be to inspect and develop a remediation plan for any de ciencies with the physical security of voting machines election material data and devices used in the electoral process The county election of cials will then be eligible to receive funding through a sub-grant to help execute the remediation plan County election of cials have inquired about resources for physical security at polling locations where appropriate Additional security needs and responsive strategies will be developed through the ndings of the vulnerability assessments Training The Division of Elections Division in conjunction with NJ OHSP will develop a Tabletop Training Exercise TTX program based on the training the State received from the Defending Digital Democracy project This will allow the county election of cials to engage in simulated real world threats to help them develop the skills necessary to respond should an actual incident occur In conjunction with the TTX the State intends to develop an election security playbook The Division will work with the county election of cials to develop online poll worker training This will allow for more training options for poll workers so they have the most up to date training Communication The Secretary of State will develop an election speci c mobile app so voters can easily nd veri able trustworthy sources of information concerning elections New Jersey law allows for the possibility of more than nine separate elections a year this app will assist in helping keep New Jersey voters informed Voter Rggistration System As discussed earlier New Jersey s SVRS is a Top Down model and therefore requires the State to maintain the system As laws change and threats evolve it is up to the State to ensure the SVRS continues to function as required in a safe and secure manner Funds from this grant will be allocated to help successfully implement any necessary changes to the SVRS As part of modernization of the SVRS the State will use GIS mapping technology as well as geocoding each individual street address In an effort to assist the county election of cials con rm the accuracy of their newly geocoded addresses the State will offer a sub-grant to reimburse the county election of cials for the cost of this project Funds will also be used toward the ef cient and secure implementation of Automatic Voter Registration at the Motor Vehicle Commission agencies Voting Equipment The State will develop a pilot program to allow county election of cials to lease or purchase a small number of voting systems that utilize a voter veri ed paper audit trail The pilots will be conducted in small jurisdictions with a small number of voting systems The funds will also be used to update the existing voting machine and seal tracking system Election Auditing In conjunction with the voting system pilot program the county election of cials will participate in an additional pilot program to conduct post-election audits of the results from the voting system used in the voting system pilot program ADA Compliance DOS will administer sub-grants to the county election of cials to help ensure polling places are compliant with the Americans with Disability Act ADA In addition as part of the online poll worker training there can be speci c training directly related to assisting voters with disabilities 2018 HAVA ELECTION SECURITY GRANT Budget Information ICFDA rr 90 404 Non-Construction Program Name of Organization Budget Period Start Budget Period End New Jersey Department of State 3 2372018 3 22 2023 SECTION A BUDGET SUMMARY FEDERAL 8r NON-FEDERAL FUNDS Match Consolidated Budget for total project term- up to 5 years as defined by grantee PROGRAM CATEGORIES Voter Registration Cybersecurlty Physical Security Training Communication System Voting Equipment Election Auditing ADA Compliance TOTALS Fed Total UDGET CATEGORIES 1 PERSONNEL including fringel 5 750 000 00 750 000 00 8% 2 EQUIPMENT 0% 3 SUBGRANTS- to local votingjurisdictions 2 250 000 00 1 000 000 00 1 000 000 00 200 000 00 5 2 500 000 00 200 000 00 5 1 000 000 00 8 150 000 00 84% 4 TRAINING 100 000 00 5 50 000 00 150 000 00 2% 5 An OTHER cosrs 150 000 00 5 557 450 00 707 450 00 7% 6 TOTAL DIRECT COSTS 5 3 000 000 00 1 000 000 00 1 000 000 00 250 000 00 5 757 450 00 5 2 500 000 00 5 250 000 00 5 1 000 000 00 9 757 450 00 7 INDIRECT cosrs ifapplied 5 - 0% 8 Total Federal Budget 5 3 000 000 00 5 1 000 000 00 1 000 000 00 250 000 00 5 757 450 00 5 2 500 000 00 250 000 00 5 1 000 000 00 9 757 450 00 11 Non-Federal Match 5 487 873 00 487 873 00 12 Total Program Budget 5 3 000 000 00 5 1 000 000 00 5 1 000 000 00 250 000 00 5 1 245 323 00 5 2 500 000 00 250 000 00 5 1 000 000 00 10 245 323 00 13 Percentage By Category 31 1096 Proposed State Match 5 096 A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity No If yes please provide the following information B Period Covered by the Indirect Cost Rate Agreement NIA C Approving Federal agency NM 0 If other than Federal agency please specify NM E The Indirect Cost Rate is NIA