ALVIN A JAEGER SECRETARY OF STATE PHONE 701 328 2900 FAX 701 328 2992 HOME PAGE sos@nd gov SECRETARY OF STATE STATE OF NORTH DAKOTA 600 EAST BOULEVARD AVENUE DEPT 108 BISMARCK ND 58505-0500 DATE July 12 2018 T0 EAC HAVA Funding FROM Alvin A Jaeger North Dakota Secretary of State RE 2018 HAVA Payment Narrative Pending the approval of the 2019 North Dakota Legislative Assembly and the Governor it is the intention of the North Dakota Secretary of State s office to spend the entire $3 000 000 and the $150 000 match provided by the state to procure a paper-based HAVA-compliant voting system This new voting system will replace the system originally purchased with earlier HAVA payments in 2004 and 2005 North Dakota law requires state agencies to receive spending authority from the state s legislative assembly This office will request that spending authority along with the required state match in January when the 2019 Legislative Assembly convenes In June of this year this office submitted a Request for Proposals to begin the process of procuring this new voting system The procurement schedule calls for the completion of all qualifying submitted proposals by early September of this year with the notice of intent to award to be issued immediately upon the Governor's signing of the bill appropriating the necessary funds and spending authority in the spring of 2019 The remainder of 2019 will be spent in state certification of each piece of equipment and software procured distribution of the equipment to the state s 53 counties training all election workers on the use of the equipment and software and educating the public on any changes they should expect when appearing to vote in the elections of 2020 and beyond North Dakota has utilized paper ballots for elections throughout its history and will continue to do so with the new voting system procured We have enjoyed secure and open elections for all qualified electors and we will continue this as we move forward into all future elections 2018 HAVA ELECTION SECURITY GRANT CFDA # 90 404 Budget Information Name of Organization Non-Construction Program North Dakota Secretary of State Budget Period Start 3 23 2018 Budget Period End 12 31 2019 SECTION A - BUDGET SUMMARY a Voting Equipment BUDGET CATEGORIES Consolidated Budget for total project term-up to 5 years as defined by grantee FEDERAL NON-FEDERAL FUNDS Match c Voter Registration Systems b Election Auditing PROGRAM CATEGORIES d Cyber Security e Communications f Other ______________ g Other ______________ 1 PERSONNEL including fringe 2 EQUIPMENT TOTALS $ $ 3 000 000 00 $ % Fed Total - 3 000 000 00 0% 100% 3 SUBGRANTS- to local voting jurisdictions $ - 0% 4 TRAINING $ - 0% 5 All OTHER COSTS $ - 0% 6 TOTAL DIRECT COSTS 1-6 $ 3 000 000 00 $ - $ - $ - $ - $ - $ - $ 7 INDIRECT COSTS if applied $ 8 Total Federal Budget $ 11 Non-Federal Match $ 150 000 00 12 Total Program Budget $ 3 150 000 00 3 000 000 00 13 Percentage By Category 100% Proposed State Match 5 0% $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 0% A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity If yes please provide the following information B Period Covered by the Indirect Cost Rate Agreement mm dd yyyy-mm dd yyy C Approving Federal agency D If other than Federal agency please specify E The Indirect Cost Rate is 0% No 0% 0% 0% $ 0% 3 000 000 00 3 000 000 00 $ 150 000 00 $ 3 150 000 00 0%