South Dakota 2018 HAVA Program Narrative Submitted lune 8 2018 The South Dakota Secretary of State's office and the 66 counties are grateful for the appropriation of $3 million in Help America Vote Act HAVA funds Below is an outline of the intended use of South Dakota s new federal funds 0 Election Systems Upgrade 0 Replace aging voting equipment including ballot marking devices and ballot tabulators M100 D8650 that were purchased in 2005 from Election Systems Software 0 Cybersecurity Upgrades 0 Potentially enhance protections on statewide voter registration file and election night reporting page by adding additional layers of Election Systems Upgrade South Dakota used the initial HAVA funding appropriated in 2002 and additional appropriations thereafter to improve election administration procedures and enhance security accessibility accuracy and reliability of our voting systems However the equipment purchased with the HAVA funds is reaching end of life and needs to be updated or replaced In October 2017 South Dakota used the HAVA grant dollars to upgrade ballot marking devices ExpressVotes for 33 counties that were able to purchase new tabulators D8200 D8450 D8850 to accommodate the updated ballots for the ballot marking devices from Election Systems Software Several counties also purchased additional ballot marking devices and tabulators using their state-held county HAVA monies or county general funds Several counties have sought reimbursement from their state-held county HAVA monies to purchase new equipment after the statewide purchase South Dakota will use the 2018 HAVA funding to reimburse the state-held county HAVA money of those counties that utilized these dollars to purchase equipment during the statewide buy in October 2017 or thereafter We will use the new funding to purchase additional ballot marking devices and or ballot tabulators for the remaining 33 counties for the 2020 Presidential election Match Requirement of $3 000 000 The Secretary of State s of ce will request the match of $150 000 from the South Dakota Legislature during the 2019 Legislative Session If the funds are not appropriated in full the Secretary of State s of ce will request at least half be appropriated during the 2019 Legislative Session and the other half be requested during the 2020 Legislative Session The second scenario would include a 50-50 match between the counties and the State of South Dakota The Secretary of State's office will ask the 66 counties to provide half of the match The amount will be dependent upon the number of registered voters in each county The state will request the counties to place the determined amount in a county-held interest bearing account We will request documentation that this has been completed The counties will then be required to expend the match money prior to requesting reimbursement from their state-held county HAVA accounts or requesting reimbursement from their Grant The State of South Dakota may provide upon appropriation the remaining portion of the match in this scenario Lastly if a county spent general funds to purchase new equipment in FFY2018 we will allow them to use those dollars spent toward the match for the new 2018 HAVA funds This funding will assist South Dakota in purchasing new voting systems and the implementation of additional cybersecurity tools 2018 HAVA ELECTION SECURITY GRANT Budget Information ICFDA I 90 404 Non-Construction Program Name of Organization State of South Dakota I Budget Period Start 03123 2018 SECTION A BUDGET SUMMARY Consolidated Budgetfor total project ter -- Budge Period End FEDERAL NON-FEDERAL runos Match up to 5 years as de ned by grantee PROGRAM CATEGORIES Stats 1375 Id Cyber Security Communications In Other Other TOTALS Fed Total BUDGET CATEGORIES Systems 1 PERSONNEL including fringe 5 2 EQUIPMENT 5 2 500 000 00 5 2 500 000 00 83% 3 SUBGRANTS- to local yotingjurisdictions 5 4 TRAINING 5 - 5 All OTHER COSTS 500 000 00 5 500 000 00 17% 6 TOTAL DIRECT COSTS 5 2 500 000 00 5 - 5 - 3 $00 000 00 5 - - 3 000 000 00 7 INDIRECT COSTS if applied 5 - 8 Total Federal Budget 5 2 500 000 00 5 - 5 - 500 000 3 000 000 00 11 Non-Federal Match 150 000 00 5 150 000 00 12 Total Program Budget 2 650 000 00 - - 5 500 000 00 - 5 - 5 - 3 150 000 00 13 Percentage By Category 83Proposed State Match 5 0% A Do you have an Indirect Cost Rate Agreement approved by the Federal government or some other non-federal entity No if yes please provide the following information 8 Period Covered by the Indirect Cost Rate Agreement I C Approving Federal agency 0 If other than Federal agency please specify E The Indirect Cost Rate is