ADDENDUM N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 entered into by and between the City of Tokyo the “City” the Japanese Olympic Committee the “NOC” and the International Olympic Committee the “IOC” on 7 September 2013 the “HCC 2020” WHEREASES WHEREAS the City the NOC and the IOC have entered into the HCC 2020 on 7 September following th IOC Session in the election of Tokyo as Host City of the Games of the XXXII Olympiad by the 125 Buenos Aires on 7 September 2013 WHEREAS the Tokyo Organising Committee of the Olympic and Paralympic Games the “OCOG” has adhered to the HCC 2020 and has become a full party thereto pursuant to the terms of a “joinder agreement” entered into by and between the City the NOC the IOC and the OCOG together the “Parties” on 6 August 2014 the “Joinder Agreement” WHEREAS Section 6 of the HCC 2020 provides the following Section 6 “Evolution of Contents of Technical Manuals Guides and Other Directions” “The City the NOC and the OCOG shall abide by all terms and conditions set forth in the technical manuals guides and other directions of the IOC The City the NOC and the OCOG recognise that while the contents of the technical manuals guides and other directions which are contained in this Contract or incorporated by reference represent the current position of the IOC on such matters such material may evolve as a result of technological and other changes some of which may be beyond the control of the parties to this Contract The IOC reserves the right to amend such technical manuals guides and other directions and to issue new technical manuals guides and directions The City the NOC and the OCOG shall adapt to any such amendments and any such new technical manuals guides and directions so that the Games will be organised in the best possible manner as determined by the IOC However should any party to this Contract believe that any such amendments or new technical manuals guides and directions result in material adverse effects on its financial obligations it shall so inform the IOC in writing within thirty 30 days of the IOC’s issuance of any such amendment technical manual guide or direction demonstrating such material adverse effects The IOC shall then negotiate with the concerned party in an effort to address such alleged material adverse effects in a mutually satisfactory manner If the IOC and such concerned party are unable to reach a mutually agreeable resolution the concerned party shall have the right to submit the matter to binding arbitration pursuant to Section 87 below ” WHEREAS on 4 May 2017 the Parties have entered into an Addendum N° 1 to the HCC 2020 “Addendum N° 1 pursuant to which the Parties have agreed that the Technical Manuals applicable at the time of execution of the HCC 2020 shall be replaced in their entirety by the Host City Contract Operational Requirements – version September 2015 the “HCC Operational Requirements 2015” and that the HCC Operational Requirements 2015 apply in their entirety subject only to the exceptions agreed upon in Addendum N° 1 WHEREAS on 4 May 2017 the Parties have entered into an Addendum N° 2 to the HCC 2020 pursuant to which the Parties have agreed to modify the confidentiality clause set forth in Section 85 of the HCC 2020 WHEREAS on 2 October 2017 the IOC has notified the City the NOC and the OCOG pursuant to Section 6 of the HCC 2020 that the Host City Contract - Operational Requirements have been updated in December 2016 the “HCC Operational Requirements 2016” and requested that they adapt to the HCC Operational Requirements 2016 or inform the IOC in case they believe that the HCC Operational Requirements 2016 result in material adverse effects on their financial obligations 1 WHEREAS within the deadline agreed with the IOC the OCOG the City and the NOC have informed the IOC that they believed certain aspects of the HCC Operational Requirements 2016 resulted in material adverse effects on their financial obligations and subsequently the IOC the OCOG the City and the NOC have held negotiations to address such alleged material adverse effects in a mutually satisfactory manner WHEREAS such negotiations have allowed the Parties reaching a mutually agreeable resolution of the matter which is reflected in this Addendum N °3 Today therefore the Parties agree as follows 1 Substitution of Addendum N° 1 The Parties agree that from the date of their execution of this Addendum N° 3 Addendum N°1 shall cease to be in effect between them and be entirely substituted by this Addendum N° 3 2 Application of the HCC Operational Requirements 2016 The Parties agree that from the date of execution of this Addendum N° 3 the Technical Manuals in force at the time of the execution of the HCC 2020 as well as the HCC Operational Requirements 2015 shall be replaced in their entirety by the HCC Operational Requirements 2016 which shall be applicable to the Parties in their entirety subject only to the exceptions described in Section 3 and Section 4 of this Addendum N°3 3 Modifications and Exemption The Parties agree that the application of the HCC Operational Requirements 2016 shall be subject to the modifications of the text of and the exemption of the application of the HCC Operational Requirements 2016 set forth in Appendix 1 to this Addendum N° 3 4 Further negotiations The Parties further agree that the application of the following paragraphs of the HCC Operational Requirements 2016 shall remain subject to further negotiations between them and that the Parties shall use their best efforts in order to reach a mutually agreeable solution on these items as soon as practically possible BRS 04 – Games Operations Phase – other facilities and services page 64 …  Provide a fully constructed and operational facility to house approximately 10 to 12 RHB midsized studios approximately 70m2 per studio and stand-up positions equipped with power HVAC security compound etc with an unobstructed view of an Olympic area or Host City interest point … BRS Annex 1 – 80 TV studio building page 247  Provide a fully constructed and operational facility to house a number of RHB mid-sized studios e g 50 to 100 m2 each and ensure that the following parameters are respected - The number of RHB studios should not exceed 20 … - The TV studio building shall be accompanied by a number of stand-up positions with a similar view to the individual studios either in close proximity to the TV studio building or as an integral part of the building the back-of-house compound shall be shared Stand-up positions shall be open but with a canopy as well as lighting and power An RF platform shall be provided as part of the roof of the building … 2 Until the Parties reach an agreement regarding the application of the Operational Requirement the relevant provisions of the HCC Operational Requirements 2015 shall remain applicable between them i e BRS 04 - Operations phase – other facilities and services page 56 …  Provide a fully constructed and operational facility to house a number of RHB mid-sized studios and stand-up positions equipped with power HVAC security compound etc with an unobstructed view of an Olympic area or host city interest point … BRS Annex 1 80 TV studio building page 242 …  The TV studio building shall be accompanied by a number of stand-up positions with a similar view to the individual studios either in close proximity to the TV studio building or as an integral part of the building the back-of-house compound shall be shared Stand-up positions shall be open but with a canopy as well as lighting and power … 5 No further changes The Parties agree that except for the modifications expressly agreed between the Parties pursuant to this Addendum the HCC 2020 shall continue to apply in full force and effect and without further modifications signatures on next page 3 The Tokyo Organising Committee of the Olympic and Paralympic Games Signature of Toshiro MUTO Date 29 December 2018 The Japanese Olympic Committee Signature of Kiichiro MATSUMARU Date 5 March 2019 The City of Tokyo Signature of Koshi NEMOTO Date 25 January 2019 The International Olympic Committee Signature of Christophe DUBI Signature of Anne van YSENDYCK Date 20 March 2019 Appendix 1- Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 4 Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 Appendix 1 - Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 Pursuant to Section 3 of the Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 the HCC the Tokyo Organising Committee of the Olympic and Paralympic Games the Japanese Olympic Committee the City of To have agreed that the HCC - Operational Requirements version December 2016 HCC - Operational Requirements 2016 or OR 2016 shall be subject to the exceptions listed in the table below agreed modification appears in bold underline The HCC - Operational Requirements version September 2015 HCC - Operational Requirements 2015 which are marked with were subject to agreed modifications in Addendum N° 1 to the HCC In accordance with Section 1 of the Addendum N° 3 Adde 3 ID HCC - Operational Requirements 2015 HCC - Operational Requirements 2016 Status Agreed modification to HCC Operational Requirements 2016 SPT 38 - Provision of equipment for FOP preparation SPT 40 - Provision of equipment for FOP preparation Provide all equipment needed for the preparation of the FOP e g inflatable 1 OR 2016 Modified Provide all equipment needed for the preparation of the FOP e g inflatable power power boats tractors for the Test Events and the Games boats tractors for the Test Events and the Games SPT 40 - Provision of equipment for FOP preparation Provide necessary equipment needed for the preparation of the FOP e g power boats tractors for the Test Events and the Games SPT 30 - Weather data SPT 30 - Weather data • For outdoor sports provide venue-specific weather stations that collect weather data • For outdoor sports provide venue-specific weather stations that during collect the the competition season Winter or Summer These weather stations shall be weather data during the competition season winter or summer These installed weather as soon as possible following the election of the Host City and stations shall be installed as soon as possible following the election- no of the later host than four years prior to the Games of the Olympiad OR 2016 Modified 2 city and no later than four years prior to the Games The weather stations - no latershall than five years prior to the Olympic Winter Games   collect data which meets each IF's weather reporting requirements • The Ensure weather that the weather stations collect data which meets each IF's weather service provider shall also provide overall weather data and metrics reporting within the requirements The weather service provider shall also provide overall host city for use by INFO and other data systems weather data and metrics within the Host City for use by Games Information System INFO and other data systems SPT 30 - Weather data • For outdoor sports provide venue-specific weather stations that collect data during the competition season Winter or Summer These weather be installed as soon as possible following the election of the Host City an - no later than three years prior to the Games of the Olympiad - no later than five years prior to the Olympic Winter Games   • Ensure that the weather stations collect data which meets each IF's we reporting requirements The weather service provider shall also provide o weather data and metrics within the Host City for use by Games Informa INFO and other data systems CER 11 - Moment of Remembrance CER 11 - Moment of remembrance • Ensure that a symbolic and emotional moment to remember those lost takes • Ensure that a symbolic and emotional moment to remember those lost takes place place during the Closing Ceremony at any time after the entry of the athletes during the Closing Ceremony at any time after the entry of the athletes but before the 3 but before the official speeches OR 2016 Modified official speeches • Ensure that this segment is dignified and appropriate for any member of the • Ensure that this segment is dignified and appropriate for any member of the audience whether in the stadium or through broadcast audience whether in the stadium or through broadcast CER 11 - Moment of remembrance • Ensure that a symbolic and emotional moment to remember those lost during the Closing Ceremony at any time after the entry of the athletes official speeches • Ensure that this segment is dignified and appropriate for any member audience whether in the stadium or through broadcast • The IOC and the OCOG shall cooperate and agree upon creative and pr plans ensuring that the integration of the Moment of Remembrance into programme of the Closing Ceremony does not lead to additional costs co the costs of production of the Closing Ceremony without such Moment of remembrance • If additional costs for the integration of the Moment of Remembrance i programme of the Closing Ceremony arise these additional costs shall b the IOC CER 12 - Olympic Laurel Award CER 12 　 Olympic Laurel Award Ensure that the scenario of the Opening Ceremony includes an appropriate For the Games of the Olympiad only ensure that the scenario of the Opening 4 segment for the award of the Olympic laurel award or other designations Ceremony includes segment for the Olympic laurel award presented to aOR personality 2016 Modified decided by the IOC in relation to this award to a personality having having mademade outstanding contributions to Olympism The selection is made of a jury outstanding contributions to Olympism named for the occasion by the IOC CER 12 　 Olympic Laurel Award • For the Games of the Olympiad only ensure that the scenario of the Op Ceremony includes segment for the Olympic laurel award presented to a having made outstanding contributions to Olympism The selection is ma named for the occasion by the IOC • The IOC and the OCOG shall cooperate and agree upon creative and pr plans ensuring that the integration of the Olympic Laurel Award into the of the Opening Ceremony does not lead to additional costs compared to production of the Opening Ceremony without such Olympic Laurel Award • If additional costs for the integration of the Olympic Laurel Award into programme of the Opening Ceremony arise these additional costs shall the IOC 5 Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 Appendix 1 - Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 Pursuant to Section 3 of the Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 the HCC the Tokyo Organising Committee of the Olympic and Paralympic Games the Japanese Olympic Committee the City of To have agreed that the HCC - Operational Requirements version December 2016 HCC - Operational Requirements 2016 or OR 2016 shall be subject to the exceptions listed in the table below agreed modification appears in bold underline The HCC - Operational Requirements version September 2015 HCC - Operational Requirements 2015 which are marked with were subject to agreed modifications in Addendum N° 1 to the HCC In accordance with Section 1 of the Addendum N° 3 Adde 3 ID HCC - Operational Requirements 2015 HCC - Operational Requirements 2016 Status OTR 12 - Approval of PTR proposals • Ensure that the messaging vision and values of the PTR are consistent OTR 12with - Approval of PTR proposals those of the Paralympic Games • Ensure that the messaging vision and values of the PTR are consistent with those of • Submit the following items to the IPC for approval the Paralympic Games − Vision and overall scope of the PTR • Submit the following items to the IPC for approval − the PTR opera onal plan − vision and overall scope − the PTR sponsorship plan − the opera onal plan − the PTR communica ons plan which incorporates na the on of des Stoke − the sponsorship plan 5 Mandeville UK into its overall PTR communications This shall include − thepress communica ons plan which incorporates nathe on des of Stoke Mandeville OR 2016 Modified releases other announcements notes to the editor inclusion on torch United maps Kingdom and UK into its overall communications This shall include press releases the torch arrival cauldron lighting segment at the Paralympic Games other Opening announcements notes to the editor inclusion on torch maps and the torch Ceremony arrival cauldron lighting segment at the Paralympic Games Opening Ceremony − the number of torchbearers and the torchbearer alloca on plan prior − thetonumber of torchbearers and the torchbearer alloca on plan prior to gran ng any granting any organisations any torchbearer slots A minimum of 50organisations torchbearer any torchbearer slots A minimum of 50 torchbearer slots within the Host slots within the host city shall be provided to the IPC during the last City three shall days be provided of to the IPC during the last three days of the PTR and the PTR and − the disposal plan of the remaining torches − the disposal plan of the remaining torches PRS 05 - Olympic Information Service OIS Paralympic Information Service PIS PRS 05 - Olympic Information Service OIS Paralympic News Service PNS •Support the IOC in the provision of the OIS and the Paralympic Information • Support the IOC in the provision of the OIS and PNS which are professional sports Service PIS which is a professional sports reporting and information service reporting and information services designed to keep the accredited media informed 6 designed to keep the accredited media informed and to help them achieve the OR 2016 Modified and to help them achieve the best possible coverage of the Olympic Games and best possible coverage of the Olympic Games and Paralympic Games OIS and Paralympic Games OIS and PNS content is published on the Games INFO system and PIS content is published on the Games INFO system and distributed via the distributed via the Olympic Data Feed ODF OIS and PNS content is written in English Olympic Data Feed ODF OIS and PIS content is written in English NCS 07 - Support travel grants • Provide support travel grants to each NOC with participating athletes NCS 07 in the - Support travel grants Olympic Games and to each NPC with participating athletes in the•Paralympic Provide support travel grants to each NOC with participating athletes in the Olympic Games Games and to each NPC with participating athletes in the Paralympic Games • The support travel grant amount for each NOC and NPC shall be calculated • The support and travel grant amount for each NOC and NPC shall be calculated and communicated in US Dollars and based on the following communicated in USD and based on the following − lowest published economy class round-trip fare which can be rebooked − lowestfor published a economy class round-trip fare which can be rebooked for a fee fee from an NOC’s NPC’s capital city or other city if agreed with NOCs from an NPCs NOC’s NPC’s capital city or other city if agreed with NOCs NPCs i e Sydney for i e Sydney for Australia to the official port of entry for the Olympic Australia Games or to the official POE for the Olympic Games or Paralympic Games 7 Paralympic Games − airfares whenever possible which arrive at depart from the POE on opening OR 2016 and Modified − airfares whenever possible which arrive at depart from the port closing of entry dates on for the Olympic Village respectively for the Olympic or Paralympic opening and closing dates for the Olympic Village respectively for Games the Olympic If travel to and from the port of entry on these dates is not possible from the or Paralympic Games If travel to and from port of entry on these dates NOC’s NPC’s is not capital city adjacent dates which provide the lowest economy fare will be possible from the NOC’s NPC’s capital city adjacent dates which provide used the lowest economy fare will be used − most direct route − most direct route − airport fees and taxes included − airport fees and taxes included − transit expenses not included and − transit expenses not included and − promo onal airfares and low-cost carriers excluded − promo onal airfares and low-cost carriers excluded 6 Agreed modification to HCC Operational Requirements 2016 OTR 12 - Approval of PTR proposals • Ensure that the messaging vision and values of the PTR are consistent the Paralympic Games • Submit the following items to the IPC for approval − vision and overall scope − the opera onal plan − the sponsorship plan − the communica ons plan which incorporates nathe on des of Stoke Mandeville United Kingdom UK into its overall communications This shall include p other announcements notes to the editor inclusion on torch maps and t arrival cauldron lighting segment at the Paralympic Games Opening Cere − the number of torchbearers and the torchbearer alloca on plan prior t organisations any torchbearer slots A minimum of 50 torchbearer slots w City shall be provided to the IPC during the last two to three days of the − the disposal plan of the remaining torches PRS 05 - Olympic Information Service OIS • Support the IOC and the IPC in the provision of the OIS which is profes reporting and information service designed to keep the accredited media to help them achieve the best possible coverage of the Olympic Games a Games OIS content is published on the Games INFO system and distrib Olympic Data Feed ODF OIS is written in English NCS 07 - Support travel grants • Provide support travel grants to each NOC with participating athletes in Games and to each NPC with participating athletes in the Paralympic Ga • The support travel grant amount for each NOC and NPC shall be calcul communicated and paid in Japanese Yen and based on the following − lowest published economy class round-trip fare which can be rebooke from an NOC’s NPC’s capital city or other city if agreed with NOCs NPCs for Australia to the official POE for the Olympic Games or Paralympic Ga − airfares whenever possible which arrive at depart from the POE on op closing dates for the Olympic Village respectively for the Olympic or Par Games If travel to and from the port of entry on these dates is not possi NOC’s NPC’s capital city adjacent dates which provide the lowest econo used − most direct route − airport fees and taxes included − transit expenses not included and − promo onal airfares and low-cost carriers excluded Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 Appendix 1 - Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 Pursuant to Section 3 of the Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 the HCC the Tokyo Organising Committee of the Olympic and Paralympic Games the Japanese Olympic Committee the City of To have agreed that the HCC - Operational Requirements version December 2016 HCC - Operational Requirements 2016 or OR 2016 shall be subject to the exceptions listed in the table below agreed modification appears in bold underline The HCC - Operational Requirements version September 2015 HCC - Operational Requirements 2015 which are marked with were subject to agreed modifications in Addendum N° 1 to the HCC In accordance with Section 1 of the Addendum N° 3 Adde 3 ID HCC - Operational Requirements 2015 HCC - Operational Requirements 2016 Status VEN 10 - Water Quality ・ Ensure that the water quality at natural bodies where athletes compete complies with local laws and IFs’ standards during both test events and at Games-time ・ In coordination with relevant authorities also ensure the adequate testing OR 2016 of the Modified quality of the water throughout the preparation for the Games in relevant competition areas and submission of related data to the relevant IFs' and the IOC at the agreed frequency 8 Agreed modification to HCC Operational Requirements 2016 VEN 10 - Water quality ・ Ensure that the water quality at natural bodies where athletes compet with local laws and IFs’ standards during Games-time ・ For test events water quality testing can be organized with flexibility agreement with the IOC and IFs ・ In coordination with relevant authorities also ensure the adequate tes quality of the water throughout the preparation for the Games in relevan competition areas and submission of related data to the relevant IFs' an the agreed frequency VEN 15 - Accessibility for all stakeholders with impairment VEN 17 - Accessibility for all stakeholders with impairment Ensure that a mobility services are planned and organised at venues Ensure this that service a mobility service is planned and organised at venues this service shall be shall be designed to provide assistance with the individual movement designed of to provide assistance with the individual movement of stakeholders with 9 OR 2016 Modified stakeholders challenged by 　 limited mobility The service should be limited available mobility The service should be available from transport load zones through all from transport load zones through all areas for which individuals have areasafor right which to individuals have a right to access within and around the Olympic and access within and around the Olympic and Paralympic venues Paralympic venues VEN 17 - Accessibility for all stakeholders with impairment Ensure that a mobility service including transport assistance with wheel staff is planned and organised at venues this service shall be designed assistance with the individual movement of stakeholders with limited mo service should be available from transport load zones through all areas individuals have a right to access within and around the Olympic and Par venues SIG 01 - Wayfinding signage programme • Plan design install maintain remove and recycle Games-related wayfinding signage within venues and in public and urban areas in cooperation with the relevant OR 2016 Modified authorities • Submit the programme to the IOC for approval SIG 01 - Wayfinding signage programme • Plan design install maintain remove and recycle Games-related way within venues and in public and urban areas in cooperation with the rele authorities • This can be flexibly handled under cooperation with delivery partners taking into account the maintenance condition of the existing signage •Submit the programme to the IOC for approval 10 ACM 05 - Stakeholder group accommodation requirements table ACM 05 - Stakeholder group accommodation requirements table 11 ■summer rooms 　 ■summer rooms 　 Media Broadcasters Production Rights Holders Production - NBC Media Broadcasters Production Rights Holders Production - NBC 　　 Rights Holders Production - Others 7 OR 2016 Modified The below section of ACM 05 - Stakeholder group accommodation requi table is modified as follows ■summer rooms 　 Media Broadcasters Production Rights Holders Production - NBC Rights Holders Production - Others Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 Appendix 1 - Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 Pursuant to Section 3 of the Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 the HCC the Tokyo Organising Committee of the Olympic and Paralympic Games the Japanese Olympic Committee the City of To have agreed that the HCC - Operational Requirements version December 2016 HCC - Operational Requirements 2016 or OR 2016 shall be subject to the exceptions listed in the table below agreed modification appears in bold underline The HCC - Operational Requirements version September 2015 HCC - Operational Requirements 2015 which are marked with were subject to agreed modifications in Addendum N° 1 to the HCC In accordance with Section 1 of the Addendum N° 3 Adde 3 ID HCC - Operational Requirements 2015 HCC - Operational Requirements 2016 Status Agreed modification to HCC Operational Requirements 2016 OR 2016 Modified ACM 06 - Paralympic accommodation requirements table 12 ■summer rooms 　 　・ IPC 　 450 ACM 06 - Paralympic accommodation requirements table ACM 06 - Paralympic accommodation requirements table ■summer rooms 　 　・ IPC 　 450 Note The Requirement of OR has been waived and requirement is maintained to 350 rooms instead of 450 as per the TM and the total number of PFH is maintained to 895 rooms as per the OR The below section of ACM 06 - Paralympic accommodation requirements 2015 Addendum N°1 modified as follows The IPC will review the exact allocated numbers ■summer rooms 　 for each group accommodated at the Paralympic 　・ IPC 　 350 Family hotels in order to not exceed the rooms in total Any rooms purchased by the IPC at the Paralympic Family hotel s should be at the PFH rate as per the candidature undertaking Additionally the room rates for the IOSD NPC OC and PS groups will remain at the same rate as per the candidature undertaking ACM 06 - Paralympic accommodation requirements table ■summer rooms ■summer rooms 13 ・ Media Written and Photographic Press 800 　 ・ Media Written and Photographic Press 500 OR 2016 Modified ・ Media 　 Broadcasters 　 Production Staff RHB and Olympic Broadcast ・ Media 　 Broadcasters 　 Production Staff RHB and Olympic Broadcast 　　　　　　　 Organisation 　 OBO 　 　 3500 　　　　　　　 Organisation 　 OBO 　 　 2500 ACM 19 - Ancillary services ACM 19 - Ancillary services • Work with the hotel s to ensure that during the period of the Games all • Work with the hotel s to ensure that during the period of the Games all charges charges such as function spaces conference rooms food and beverage are such as function spaces conference rooms food and beverage are guaranteed at 14 guaranteed at reasonable usual and customary rates OR 2016 Modified reasonable usual and customary rates Ensure that during the period of the Games the hotel s guarantees to offer •Ensure that during the period of the Games the hotel s guarantees to offer 100% of 100% of the function space rooms subject to the standard reservation the function space rooms subject to the standard reservation cancellation policy cancellation policy 8 The below section of ACM 06 - Paralympic accommodation requirements modified as follows ■summer rooms 2000 rooms for ・ Media Written and Photographic Press ・ Media Broadcasters 　 Production Staff RHB and Olympic Broadcast 　　　　　　　 Organisation 　 OBO ACM 19 - Ancillary services • Work with the hotel s to ensure that during the period of the Games such as function spaces conference rooms food and beverage are gua reasonable usual and customary rates • Ensure that during the period of the Games the Olympic Family Hotel Marketing Partner Hotel s guarantees to offer 100% of the function spac subject to the standard reservation cancellation policy Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 Appendix 1 - Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 Pursuant to Section 3 of the Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 the HCC the Tokyo Organising Committee of the Olympic and Paralympic Games the Japanese Olympic Committee the City of To have agreed that the HCC - Operational Requirements version December 2016 HCC - Operational Requirements 2016 or OR 2016 shall be subject to the exceptions listed in the table below agreed modification appears in bold underline The HCC - Operational Requirements version September 2015 HCC - Operational Requirements 2015 which are marked with were subject to agreed modifications in Addendum N° 1 to the HCC In accordance with Section 1 of the Addendum N° 3 Adde 3 ID HCC - Operational Requirements 2015 HCC - Operational Requirements 2016 Status MED 06 - Olympic Village Polyclinic MED 06 - Olympic Village Polyclinic • Establish a multi-disciplinary Polyclinic in the Olympic Village to provide • Establish a multi-disciplinary Polyclinic in the Olympic Village to provide comprehensive care for athletes and officials The Polyclinic shall also comprehensive provide care for athletes and officials The Polyclinic shall also provide suitable suitable space for the IOC Medical Commission offices and meetingspace rooms forItthe IOC Medical and Scientific Commission offices and meeting rooms It shall shall be staffed with doctors nurses pharmacists dentists physiotherapists be staffed with doctors nurses pharmacists dentists physiotherapists optometrists 15 optometrists and specialists to provide and specialists to provide OR 2016 Modified − primary care sports medicine speciality medical services pharmacy − primary services care sports medicine speciality medical services pharmacy services physical therapies including massage radiology imaging with on-site physical ultrasound therapies including massage radiology imaging with on-site ultrasound X-ray X-ray MRI and CT and other modalities if required and optometry Magnetic for 16 hours Resonance Imaging MRI and Computed Tomography CT and other per day and modalities if required and optometry for 16 hours per day and − emergency medical services 24 hours per day − emergency medical services 24 hours per day MED 12 - Right to practice for international health professionals MED 12 - Right to practice for international health professionals • Ensure if necessary by coordinating with the relevant Host Country Authorities that • Ensure that health professionals who travel with NOCs are legallyhealth allowed professionals to who travel with NOCs are legally allowed to care for their care for their respective delegations order medical tests and prescribe respective through delegations order medical tests and prescribe through the Olympic Village 16 OR 2016 Modified the Olympic Village Polyclinic If registration is needed there shall Polyclinic be a simple If registration is needed there shall be a simple process with no fee for the process with no fee for the doctor or NOCs The registration process doctors shall be or NOCs IFs doctors and doctors treating other accredited groups such as submitted to the IOC for approval media and TOP Partners should also be registered if required The registration process shall be submitted to the IOC for approval TEC 03 - Internet infrastructure TEC 03 - Internet infrastructure Ensure both a logical and physical resilient supply of Games Internet • Ensure services both viaa logical and physical resilient supply of Games internet services via 17 direct connection to two or more geographically diverse global internet direct connection to two or more geographically diverse global internet exchange OR 2016 Modified exchange points and geographically independent routes from the exchange points and geographically independent routes from the exchange point s to each point s to each venue site venue site TEC 06 - Deployment of the telecommunications solution TEC 06 - Deployment of the telecommunications solutions 18 Ensure that the telecommunications solutions to be deployed are defined Ensure that and the telecommunications solutions to be deployed are defined ORand 2016 Modified approved no later than two years before the Olympic Games approved no later than two years before the Olympic Games 9 Agreed modification to HCC Operational Requirements 2016 MED 06 - Olympic Village Polyclinic • Establish a multi-disciplinary Polyclinic in the Olympic Village to provide comprehensive care for athletes and officials The Polyclinic shall also pro space for the IOC Medical and Scientific Commission offices and meeting be staffed with doctors nurses pharmacists dentists physiotherapists and specialists to provide − primary care sports medicine speciality medical services pharmacy s physical therapies including massage radiology imaging with on-site ult Magnetic Resonance Imaging MRI and Computed Tomography CT and modalities if required and optometry for 16 hours per day and − emergency medical services 24 hours per day The OCOG is allowed to use CT equipment at a hospital within 3km dista of within the Olympic Village Polyclinic of the Olympic Village as long as following conditions are ensured • This hospital has sufficient capacity for 3 uses of CT imaging equipmen with no waiting time at the hospital for athletes • The CT imaging of these athletes will have no effect on emergency use patients use of the CT equipment at this hospital • This hospital provides same day appointments for athletes • The OCOG provides a transport service to and from the hospital • Athletes are met on their arrival to the hospital and escorted to the CT MED 12 - Right to practice for international health professionals - Ensure if necessary by coordinating with the relevant Host Country Aut health professionals who travel with NOCs are legally allowed to care for respective delegations order medical tests and prescribe through the Ol Polyclinic If registration is needed there shall be a simple process with doctors or NOCs IFs doctors and doctors treating other accredited group be registered if required by the authorities The registration process shall be sub to the IOC for approval TEC 03 - Internet infrastructure Ensure both a logical and physical resilient supply of Games internet serv example by a direct connection to two or more geographically diverse gl exchange points and geographically independent routes from the exchan each venue site Final solution to be agreed between OCOG IOC Atos OBS and domestic provider s TEC 06 - Deployment of the telecommunications solution Ensure that the key telecommunications solutions to be deployed are de approved no later than two years before the Olympic Games Final solution to be agreed between OCOG IOC and OBS including chang mutually agreed critical telecommunications solutions such as WAN Dat Cloud solutions etc Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 Appendix 1 - Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 Pursuant to Section 3 of the Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 the HCC the Tokyo Organising Committee of the Olympic and Paralympic Games the Japanese Olympic Committee the City of To have agreed that the HCC - Operational Requirements version December 2016 HCC - Operational Requirements 2016 or OR 2016 shall be subject to the exceptions listed in the table below agreed modification appears in bold underline The HCC - Operational Requirements version September 2015 HCC - Operational Requirements 2015 which are marked with were subject to agreed modifications in Addendum N° 1 to the HCC In accordance with Section 1 of the Addendum N° 3 Adde 3 ID HCC - Operational Requirements 2015 HCC - Operational Requirements 2016 Status TEC 09 - Suppliers and providers transfer of knowledge TEC 09 - Suppliers and providers Transfer of Knowledge TOK Ensure that all agreements concluded by the OCOG with its technology suppliers • Ensure that all agreements concluded by the OCOG with its technology suppliers contain the requirement for the provider to adhere to the following contain the requirement for the provider to adhere to the following requirements requirements − regularly update the IOC and relevant es third designated par by the IOC regarding − regularly update the IOC and relevant es third designated par by the IOC the progress of the provision of services and or products regarding the progress of the provision of services and or products 19 − provide the OCOG and the IOC with en areport wri describing in detail the services OR 2016 Modified − provide the OCOG and the IOC with en areport wri describing in detail the and or products actually delivered during the preparation and the staging of the services and or products actually delivered during the preparation and the Games and staging of the Games and − on request by the OCOG or the IOC prepare cipate and par at the supplier’s cost in − upon request by the OCOG or the IOC prepare cipate and par at supplier’s meetings workshops debriefings and or other related activities concerning the TOK to cost in meetings workshops debriefings and or other related activities benefit future OCOGs concerning the transfer of knowledge to benefit future OCOGs FIN 07 - Insurance policies FIN 07 • Procure and maintain the insurance policies as specified in FIN Annex 1 -- Insurance policies • Procure and maintain the insurance policies as specified in FIN Annex 1 Specifications on OCOG Insurance 20 • Inform the IOC of any OCOG’s plans before acquiring any cancellation Specifications for OCOG Insurance OR 2016 Modified • Inform the IOC of any OCOG’s plans before acquiring any cancellation insurance in insurance in relation to the Games which is not mandatory relation to the Games which is not mandatory Agreed modification to HCC Operational Requirements 2016 TEC 09 - Suppliers and providers transfer of knowledge TOK Ensure that all agreements concluded by the OCOG with its technology s contain the requirement for the provider to adhere to the following requi − regularly update the IOC and relevant es third designated par by the IOC regard the progress of the provision of services and or products − provide the OCOG and the IOC with en areport wri describing in detail the ser and or products actually delivered during the preparation and the stagin Games and − on request by the OCOG or the IOC prepare cipate and par at supplier’s reasona cost incl transport accommodation and fees if relevant in meetings w debriefings and or other related activities concerning the TOK to benefit OCOGs FIN 07 - Insurance policies The OCOG will structure the insurance program in an efficient and appro manner compliant with the OR In case the OCOG would like to propose a deviation from the OR after analyzing the risk exposure of the OCOG an to the reasonable commercial availability within the market such deviati subject to the IOC prior written approval GAM 04 - Games Delivery Plan GDP • Establish the GDP based on the IOC and IPC generic GDPs in collaboration with the IOC and the IPC The GDP should describe the main planning framework and binding timelines to be respected by the Host City the Host NOC and the OCOG in the delivery GAM-04 - OCOG Master Schedule GAM 04 Games Delivery Plan of all their requirements pursuant to the HCC The first version of the OCOG-specific The OCOG must establish an OCOG Master Schedule based on the Gene Ensure that the Games Delivery Plan includes the following elements GDPas shall a be submitted to the IOC for approval simultaneously with the GFP Schedule according to the technical requirements set up by the IOC and minimum • Ensure that the GDP includes the following elements at a minimum this manual The first version must be submitted to the IOC for approval − requirements under the HCC and the Olympic Charter − requirements under the HCC and the Olympic Charter Games Foundation Plan − register of commitments stated in the Candidature File − register of commitments stated in the Candidature File “Candidature OR 2016 Modified The OCOG must regularly submit the OCOG Master Schedule for review a − legal register a register based on the IOC generic legal registerCommitments” document according to the “Change Management Process” that has been agreed b which i identifies the legislation and other regulations or decrees − governing legal register the based on the IOC generic legal register which NOTE The concept of the Games DeliveryOCOG Plan and the IOC Any changes from the first and subsequent versions different requirements under the HCC or the candidature commitments − iden and fies ii the legisla on and other regula ons or decrees governing the different GDP as such does not apply to Tokyo 2020 Master Schedule must be approved by the IOC and the OCOG executives lists such regulatory measures i e temporary waivers amendments requirements or new under the HCC or the Candidature Commitments and However the content of the GDP is similar to what 21 enactments that may be necessary to deliver the Games in accordance − lists with suchthe regulatory measures i e temporary waivers amendments or new Tokyo 2020 has produced is currently In addition to the Master Schedule the OCOG shall maintain and regular HCC fulfilling the candidature commitments as well as respectingenactments the agreed that may be necessary to deliver the Games in accordance with the HCC using updating as part of the project monitoring - the list of Candidature Commitments and timelines for delivery fulfilling the Candidature Commitments as well as respecting the agreed timelines for with the IOC Master Schedule Risk register - the OCOG Legal Register a register based on the IOC generic legal reg − sustainability legisla on inventory an inventory of all sustainability-related delivery candidature commtiments register etc document which i identifies the legislation and other regulations or dec environmental laws in force in the host country aligned with the relevant − sustainability legisla on inventory an inventory of all sustainabilitygoverning the different requirements under the HCC or the candidature sustainability environmental candidature commitments and construction related environmental laws in force in the Host Country aligned with the relevant commitments and ii lists such regulatory measures i e temporary waiv timelines and sustainability environmental Candidature Commitments and construction timelines amendments or new enactments that may be necessary to deliver the G − OCOG-specific milestones including key milestones for the delivery and partners accordance with the HCC fulfilling the candidature commitments as wel involved − OCOG-specific milestones including key milestones for the delivery partners respecting the agreed timelines for delivery involved • Work with the IPC to identify and integrate Paralympic-specific content receive the IPC’s initial approval and agree the change management process for the Paralympicspecific context SUS 04 - Sustainability management system SUS 06 - Sustainability Management System SMS OR 2016 Assumed Establish a sustainability management system that covers the key•activities Establishofa SMS that covers the key activities of the organisation that are material to the organisation that are material to delivering a sustainable Games delivering and ensure sustainable Olympic and Paralympic Games in line with the aboveNOTE In line with what was agreed in Addendum 22 that this system is independently confirmed as being in accordance mentioned with the sustainability strategy SUS 01 – Sustainability strategy N° 1 a Sustainability Management System shall be requirements of the standard ISO 20121 at least three years before • Ensure the Games that this system is independently certified as being in accordance with the in place at least two years before the Games The sustainability management system must include the followingrequirements activities of the standard ISO 20121 2012 10 Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 Appendix 1 - Exceptions to the application of the Host City Contract - Operational Requirements version December 2016 Pursuant to Section 3 of the Addendum N° 3 to the Host City Contract for the Games of the XXXII Olympiad in the year 2020 the HCC the Tokyo Organising Committee of the Olympic and Paralympic Games the Japanese Olympic Committee the City of To have agreed that the HCC - Operational Requirements version December 2016 HCC - Operational Requirements 2016 or OR 2016 shall be subject to the exceptions listed in the table below agreed modification appears in bold underline The HCC - Operational Requirements version September 2015 HCC - Operational Requirements 2015 which are marked with were subject to agreed modifications in Addendum N° 1 to the HCC In accordance with Section 1 of the Addendum N° 3 Adde 3 ID HCC - Operational Requirements 2015 HCC - Operational Requirements 2016 Status Agreed modification to HCC Operational Requirements 2016 TKT 25 - Ticket management systems provider TKT 25 - Ticket management systems provider • Ensure that the ticket management systems used are those provided • Ensure by the that the ticket management systems used are those provided by the IOC IOC appointed ticket management systems provider s Should theappointed IOC not ticket management systems provider s Should the IOC not appoint Tokyo 2020 any exempted from the application of OR 23 appoint any such provider the OCOG’s appointment of a ticket management such provider the OCOG’s appointment of a ticket management systems provider is to systems provider is to be approved by the IOC be approved by the IOC BRS Annex 1 23 Power distribution for broadcast applications and operations BRS Annex 1 23 Power distribution for broadcast applications and operations BRS Annex 1 24 23 Power distribution for broadcast applications and operations • Ensure that IBC power usage requirements can be considered the vector of three discreet constituents OR 2016 Modified − the power required to support broadcasters´ opera ons available for distribu on to RHBs and OBS − the power required for the HVAC of the broadcast areas HVAC power and − the power required to support the general IBC building services house power • Ensure that IBC power usage requirements can be considered the vect discrete constituents − the power required to support broadcasters´ opera ons available for d RHBs and OBS − the power required for the HVAC of the broadcast areas HVAC power − the power required to support the general IBC building services house BRS Annex 1 BRS Annex 1 39 Daily briefing 39 Daily briefing • Provide sufficient space furniture podium and Audio-visual AV equipment OR 2016 for Modified OBS 25 • Provide sufficient space furniture podium and audio visual equipment for to host daily briefings with broadcasters and cable paths to the IBC suitable for OBS to host daily briefings with broadcasters broadcast cabling BRS Annex 1 39 Daily briefing • Provide sufficient space furniture podium and Audio-visual AV equipm to host daily briefings with broadcasters and cable paths to the IBC suita broadcast cabling OBS provides the information for the planning of the cabl the daily briefing in a timely manner BRS Annex 3 Specifications on Lightning 26 … Broadcast Work Areas BRS Annex 3 Specifications on Broadcast Lighting … Broadcast work areas BRS Annex 3 Specifications on Broadcast Lighting … Broadcast work reas OR 2016 Modified 11